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Inbox Ledger pulls every invoice from your inbox, extracts it with AI, then matches it to your bank.
Grounded in available product and source data
Quarter-end usually means hunting through email for a pile of missing invoices — Inbox Ledger is AI invoice capture and bank reconciliation built to prevent that pile from forming in the first place, scanning a connected inbox continuously rather than waiting for someone to gather documents manually.
Capture reaches beyond obvious PDF attachments: embedded receipts in email bodies (the site names Stripe, PayPal, and Shopify as common sources), images, and download links all get pulled in, with AI extracting vendor, amount, date, and line items automatically. On first connection, the site states it back-scans up to 6 months of history on its own, so a mailbox doesn't start from zero even for a team just adopting it.
Reconciliation is where the process actually closes the loop rather than just organizing documents: uploaded bank statements get matched against captured invoices with a confidence score and a plain-English reason per match, including automatic multi-currency conversion when expenses and transactions don't share a currency. A duplicate safeguard catches the same invoice before it's paid twice, which the site frames as a real risk once volume climbs.
On access and data handling, the site states Inbox Ledger connects in read-only mode — it can read invoices but cannot send, write, or delete anything in a connected mailbox — and that original emails aren't stored, only the extracted invoice details, encrypted both at rest and in transit. The site states it is fully GDPR compliant, with a Data Processing Agreement available on request.
The site names specific, publicly documented complaints about competing tools like Dext, Hubdoc, and AutoEntry — unused credits not rolling over, documents landing in a failed-OCR queue, duplicate transactions, and per-document pricing — and states how its own approach differs on each point. A free trial covers 10 invoices a month with no credit card, and the site offers an unconditional, no-questions-asked refund at any time.
No — the site states its mailbox access is read-only by design: it can read invoices but cannot send, write, or delete anything on a user's behalf, which rules out that specific failure mode structurally rather than by policy alone.
No — the site states it automatically back-scans up to 6 months of history on first connection, with the option to pull a custom range further back, so historical invoices aren't left out of reconciliation.
No — per the site, only the extracted invoice details are kept; the original email content itself isn't stored, and invoices stay in the dashboard even if the source email is later deleted.
The duplicate safeguard is meant to catch that before payment — the site frames this specifically against the risk of paying the same invoice twice once volume across multiple mailboxes gets high enough that manual cross-checking breaks down.
Each match comes with a confidence score and a plain-English reason rather than a bare pass/fail, and multi-currency transactions are converted and matched automatically, which the site positions against the fully manual cross-referencing this would otherwise take.
Yes — the site states an unconditional refund is available anytime, described as no lock-in and no questions asked, separate from the free trial that already covers 10 invoices a month with no card required.
